RPA has already proven its effectiveness by ensuring up to sixty percent cost savings for various industries, including human resources. Today, TEAM shares insights on the recruitment automation trends since having a robust HR department is crucial for any business, especially in a work-from-home situation.  

RPA for recruitment: know-how 

Your recruiters’ main goal is to attract the best employees in the shortest time. But sourcing and screening processes imply mundane, repetitive actions that take too much time. Often, it results in spending unnecessary effort on ineligible candidates, thus wasting time and your money. That’s why recruiting automation is gaining traction. The overall RPA market has been estimated at $1.7 billion in 2019 and can reach $6.6 billion by 2021. 

Big Data, IoT, AI, and ML-based software solutions boost accuracy and productivity in recruitment and increase retention rates. Industry giants like BMW, Renault, Procter & Gamble, PepsiCo, and L’Oreal have already successfully adopted the recruitment automation tools in their hire-to-retire flow. As Pedro Domingos, the author of the bestseller ‘The Master Algorithm: How the Quest for the Ultimate Learning Machine Will Remake Our World,’ said, “A company without machine learning can’t keep up with one that uses it,” and there’s why. 

RPA bots automate tedious, time-consuming manual tasks by combining cognitive and artificial intelligence algorithms to accelerate day-to-day operations and contribute to your business growth. These algorithms can mimic human activities, recognize our behavioral patterns, skill sets, and more.  

You can configure bots to collect data, send job offers, interact with intracorporate systems, and take over the recruitment communication automation. Chatbots provide 24/7 human-like, engaging communication and efficient candidate relationship management, improving decision-making during the final stages of the hiring process.  

Recruitment process automation: benefits of bots for the screening process  

Hiring decisions mostly depend on the recruiters’ personal experience and intuition. One of the AI’s best advantages is that it doesn’t just process data — it learns from it, analyzes, and then suggests the unbiased, well-grounded actions to execute during the hiring cycle. What’s more, all of it is done in seconds. Therefore, with AI assistants like chatbots, you can leverage data analytics to make smarter decisions and automatically create a candidates’ database.  

Multilingual and time-independent bots streamline the initial recruitment and selection processes. For instance, you get automated resume screening, where bots shortlist candidates based on the specific, pre-established criteria ten times faster than any headhunter. 

Having an automatically selected pool of the appropriate CVs, your staff can directly engage only with the high-value candidates. It enables recruiters to focus on strategic and creative work, thus increasing their job satisfaction. By embracing robotic process automation in recruitment, you can incorporate cost-efficient, high-quality, and unbiased recruiting. And it also helps build greater brand awareness in the global arena. 

robotic process automation in recruitment

Real-world RPA use cases 

Forty percent of the HR functions in international companies have adopted recruitment process automation. For instance, L’Oréal Group has over 80000 employees and annually hires around 15000 candidates. They say that their job offer ratio for interviewed candidates reaches eighty-two percent after embracing the AI algorithms. “Algorithms learn from the decisions recruiters make. This enables our recruiters to be even more efficient,” notes Niilesh Bhoise, Chief Digital Officer of HR at L’Oréal Group. 

As one of the top RPA implementation companies globally, TEAM worked on custom recruitment automation tools for such RPA use cases as:   

  • Streamlining talent acquisition 
  • Onboarding and offboarding 
  • Performance management 
  • Compliance cross-checking 
  • Recruitment marketing 
  • Payroll management 
  • Career growth and certification audit 
  • And more 

How to implement RPA for recruitment successfully? 

Forty-nine percent of global industry leaders firmly believe automation will help people live happier and make their jobs stress-free. Still, humans and bots can only work together, leveraging the combination of human intelligence and creative decision-making with AI accuracy and speed for numerous repetitive and time-consuming business processes. Therefore, RPA instruments should be user-friendly for recruiters and candidates alike. Automation systems should provide remarkable efficiency without compromising the quality of applicant engagement and data security. 

Four tips to start empowering your enterprise HR department with RPA: 

1. Develop a digital business transformation roadmap for automation, together with the stakeholders, recruitment, and IT departments, to choose the exact technologies that will satisfy your recruiting process needs.   

2. Keep in mind that, in the end, it’s humans who influence the candidate’s engagement the most. So, it’s not about people vs. machines. You just need to appoint the right curators who will lead the transformation process and monitor bot performance accuracy. 

3. Prepare your staff for the wide-scale automation by organizing training meetings and educational sessions to teach them how to take full advantage of the new technologies. 

4. Document, track, and assess each RPA implementation phase to see if it’s completed according to the roadmap. 

The future of RPA in sourcing and screening 

With RPA tools, you can optimize hiring processes, improve staff productivity, save money, enhance competitive advantage, and more. Your recruiters will concentrate on more pressing issues like consulting clients and improving job tenure rates.  

However, enforcement of recruiting automation is still under c-level competence as it’s a strategic technology initiative. Both human interaction with candidates and employee readiness to embrace RPA are nevertheless crucial, so it’s up to you to strike a balance between RPA and people. Let bots do their part while you inspire recruiters and HR staff to shine with all the excellent skills they have to offer. 

Are you looking to automate your recruitment and selection processTEAM can guide you through this journey and help avoid common pitfalls. We can start with a free consultation. No obligations, no strings attached.